Students

Your network account and your FHPS Google Apps account expire when you graduate or leave Forest Hills Public Schools and are removed from the FHPS system. As you prepare to leave, follow the steps below to be sure you have what you need when you leave FHPS.

Graduates: You will NOT be able to gain access to your files again after July 31 so be sure you have what you need before then!

Network Files

Once you leave FHPS, you will no longer be able to access your network account and log into the FHPS network after your graduation day. You should copy any files stored in your home drive or a network shared drive that you wish to keep to a flash drive or external hard drive or upload them to a cloud solution such as DropBox, or upload the file to your Google Drive and then use the information below to transfer the files to a personal account.

Note: While storage for a Google Education account is unlimited, there is a 15 GB storage limit for consumer Google accounts, spread across Gmail, Drive, and Photos.

Remove Personal Devices from District Wireless

If you onboarded a personal laptop, phone, or tablet using our BYOD wireless, you will want to remove the FHPS profile from your device once you leave. To do this, follow the instructions for your device type at wireless.fhps.net. Instructions for removal can be found at the bottom right of the page.

Google Workspace

Students who have graduated will be able to access their Google account until July 31 following graduation to provide time to migrate content from their student accounts to a personal account. Note that these steps must be taken PRIOR to the deletion of the account after July 31. We recommend setting up a personal Google account if you do not already have one.

Note: while storage for a Google Education account is unlimited, there is a 15 GB storage limit for consumer Google accounts, spread across Gmail, Drive, and Photos.

Graduates: You will NOT be able to gain access to your files again after July 31 so be sure you have what you need before then!

To copy your email and Drive documents to a personal account, the easiest method is using Google's transfer process for education accounts using https://takeout.google.com/transfer to transfer to a personal Google account. Details on the process can be found here. NOTE: While education Google accounts have are allotted unlimited storage, personal accounts have a storage limit of 15 GB shared between Gmail, Google Drive, and Google Photos.

Google Takeout

Only available for graduates beginning in early May: Google provides a tool called Google Takeout that will allow you to export much of your information from your FHPS Google Apps account all at one time.

Check out this Google Support page for information on how it works or watch this YouTube video.

Some tips for using Google Takeout:

  • Google's transfer process for education accounts is essentially the same as Google Takeout, but only transfers Drive documents and email. This is the quickest and easiest option!

  • Google Takeout can not be used to transfer Classic Sites. For more information, see the Classic Sites section above. Note: New Google Sites are stored in your Google Drive and can be transferred as part of your Drive files.

  • Blogger supports multiple administrators; make your personal account an Admin for any blog you want to keep.

  • Select only the services/files you want to save in order to keep the size of the archive small.

  • Mail archives are exported as .mbox files and cannot be imported directly into another Gmail account. For more information about how to transfer mail, see the Gmail section.

  • Google Takeout will only archive files you own. Make a copy in your FHPS Google Drive of files that are owned by someone else first. See how to copy a file in your Drive here.

  • Download your archive file to your personal computer or onto a flash drive or other removable drive.

Google Workspace FAQ

What should I do if I have created and shared files with other users who will need these files after I leave FHPS?

If you have shared files with others who will still need to access the file after your account is deleted, it is extremely important that you reassign ownership of those files before your account is deleted or the file(s) will be deleted as well. See how to transfer ownership of files in your Drive here. Here's how to edit rights to multiple documents at once.

Note: Reassigning ownership of a folder does NOT reassign ownership of the files within that folder!

If you also want to take those files with you, make a copy of the file(s) for yourself.

How do I transfer the files from Google Drive (docs, sheets, presentations, pdfs, videos, etc) that I want to keep?

  1. Before you begin, make your own copy in your FHPS Google Drive of any files that are owned by someone else and shared with you that you would like to keep. See how to copy a file in your Drive here. See more detailed instructions here.

  2. Transfer your Drive files using Google's transfer process for education accounts using https://takeout.google.com/transfer to transfer to a personal Google account. Note: While storage for a Google Education account is unlimited, there is a 15 GB storage limit for consumer Google accounts, spread across Gmail, Drive, and Photos.

  3. If you don't have a personal Google account or have more than 15 GB of data:

    • Download entire folders from your Drive--right-click on the folder and select "Download." You can place many folders/files into one main folder for download. These can then be imported into your personal account.

    • Use Google Takeout (for more information, see below); this will allow you to export any of your files from your Google Drive all at one time.

How can I transfer my Calendar to my personal account?

  1. On your computer, open Google Calendar. You can't export events from the Google Calendar app.

  2. On the left side of the page, find the "My calendars" section.

  3. To the right of the calendar you want to export click on the three vertical dots and select "Settings and sharing."

  4. Click on "Export" at the upper left.

  5. Click the Export button below the list of calendars.

  6. An ICS file of your events will start downloading.

  7. To import, follow the instructions here.

How can I transfer my Gmail to my personal email account?

  • If you only want to transfer a few messages, the easiest option is to forward them to your personal account.

  • If you have many emails you would like to transfer, use one of the following methods

  • Transfer your email using Google's transfer process for education accounts using https://takeout.google.com/transfer to transfer to a personal Gmail account. Details on the process can be found here.

How can I transfer my Google Photos to my personal account?

  • If you still have the original photos and videos on your computer and/or on other devices such as your phone or tablet, you can re-upload the photos to your personal account.

  • If you no longer have the original photos, you'll need to first download all your photos and videos to a computer, and then re-upload them.

  • Share your photos through Shared Albums with your personal account. Here's how.

  • Use Google Takeout (for more information, see below) to export your photos; this will allow you to export all your photos at once if you have many photos to transfer.